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moneyworks:po_authorisation:usage [2012/08/08 12:36] – johnmoneyworks:po_authorisation:usage [2012/08/09 05:29] (current) – Craig Drown
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     * A Purchase Order is fully authorised when the two columns, Auth 1 and Auth 2 on the Purchase Order list are no longer blank, that is, they have the initials of two staff members who are responsible for authorising Purchase Orders.     * A Purchase Order is fully authorised when the two columns, Auth 1 and Auth 2 on the Purchase Order list are no longer blank, that is, they have the initials of two staff members who are responsible for authorising Purchase Orders.
     * If an unauthorised Purchase Order is printed, then the words ‘Not Approved’ will be printed on it.  If it has been fully authorised then ‘Approved’ will be printed on it.     * If an unauthorised Purchase Order is printed, then the words ‘Not Approved’ will be printed on it.  If it has been fully authorised then ‘Approved’ will be printed on it.
-  - When the goods arrive, MBC Staff check the goods against the packing slip and then hold (file) the packing slip.+  - When the goods arrive, Staff check the goods against the packing slip and then hold (file) the packing slip.
   - On receipt of the invoice for the goods, the Finance Department email the staff member.   - On receipt of the invoice for the goods, the Finance Department email the staff member.
   - Staff then check the invoice details which have been emailed to them and then approve the creditor invoice using the Command menu option ‘Authorise Invoice’   - Staff then check the invoice details which have been emailed to them and then approve the creditor invoice using the Command menu option ‘Authorise Invoice’
   - The Finance Department process and post the invoice ready to be paid in a creditor payments run.   - The Finance Department process and post the invoice ready to be paid in a creditor payments run.
  
- ===== How to log on to the Moneyworks Datacentre ===== 
-Double click on the //Moneyworks Gold// application 
-  * You should have a shortcut to Moneyworks Gold on your desktop. 
-  * The Moneyworks Gold Welcome screen will be displayed: 
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-{{ :moneyworks:po_authorisation:mnw_welcome.png?&500 }} 
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-Click on the //Connect// button and the Log in screen is displayed: 
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-{{ :moneyworks:po_authorisation:mn_login.png?&500 }} 
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-The connection method — **Manual using IP Address**, the server location — **DC3** and the port — **6699** should automatically be displayed.  If not, enter them as shown above. 
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-Click on //Log In// 
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-  * Do not enter your Username and Password at this point.  This comes in the following step. 
-  * The Moneyworks documents available for you to use are displayed next 
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-{{ :moneyworks:po_authorisation:mn_login_2.png?&500 }} 
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-Make sure ‘MBC Moneyworks Data.mwd5’ is selected 
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-  * It should be highlighted as above.  If not, click on it once. 
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-Enter your User name and Password 
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-Click on the Log In button 
  
 ===== How to enter a Purchase Order ===== ===== How to enter a Purchase Order =====
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